Print management is the process of outsourcing your print work to a company that will project manage your printing from proofing to print, finishing to stocking, distribution and everything in-between. Print management sometimes gets confused with printer management or document management, which is focused on desktop printers and is therefore completely different.

Assuming you are interested in print management, here are a few questions to help establish whether it could be right for you:

• Do you have the expertise to know which type of printing press and/or process is best for each job?
• Are you confident that you have the buying power and expertise to get the best print costs?
• Do you have the resource and infrastructure to manage your artwork?
• If you print a large volume of diverse material, how will you manage your print stock?
• Do you have the tools to ensure that complex projects are delivered on time?
• Do you have the budget to invest in changing print software and technologies?

If you answered “No” to any of the above, a print management expert might be a good fit. Here’s a look at the three main types of businesses that call themselves print management companies:

1. Traditional Printers

These companies operate their own presses and aim to keep them busy. If your job matches their setup, this may be cost-effective. However, they may not offer the best method or price for every job and may outsource specialist work with added markups.

2. Print Managers or Brokers

Usually press-free and independent, these brokers aim to offer flexibility and price competitiveness. The key is whether they have the experience, relationships, and workflow knowledge to deliver high-quality results on time and on budget.

3. Print Management Companies

Best for complex, large-scale or diverse needs. They often have in-house presses, specialist finishes, digital tools, and wide-ranging capabilities like:

• Foil blocking
• Data personalisation
• Promotional items & merchandise
• POS and exhibition stands

Large providers can streamline the entire process, potentially saving 10–30% across your print spend.

Additional Services to Look For:

Web2Print

Online print portals that allow template creation, brand control, and simplified ordering across your organisation.

Storage & Distribution

They can manage print stock, offer delivery to your customers, and reduce your storage burdens.

In-house Design Teams

Helpful if you don’t have internal designers or need final amends. Print-ready artwork ensures smooth production.

Industry Standards

Look for ISO 14001 (environmental) and ISO 9001 (quality) certifications for additional peace of mind.

If you think that a print management company is right for you, we’d be happy to discuss your requirements further.