This guide will walk you through what PPE really means in practice, what your responsibilities are as an employer, and how to make smart, informed choices that protect both your team and your business.

What Is PPE?

PPE stands for Personal Protective Equipment, a broad term that covers everything from high‑vis jackets and hard hats to safety goggles, gloves, respirators, and more. It’s the defence against workplace hazards that can’t be removed entirely through processes or training.

Importantly, PPE should never be seen as a full solution. It's only effective when chosen carefully, maintained properly, and used alongside other safety measures. That means understanding the specific risks your team faces day to day and responding with equipment that fits those needs.

Your Responsibilities as an Employer

The 2022 update to the PPE at Work Regulations introduced important changes for UK businesses. The law now makes it clear that all workers, including those on temporary or casual contracts, must be provided with suitable PPE when it’s needed.

Employers must:

• Carry out a risk assessment to identify where PPE is necessary
• Provide the right PPE free of charge
• Make sure the equipment is suitable, fits correctly, and is compatible with other gear
• Train employees on how to use it properly
• Maintain and replace PPE as needed
• Ensure PPE is stored appropriately to avoid damage

Taking these steps seriously isn’t just about ticking boxes. It’s about showing your workforce that you value their safety — and that’s something that can build trust, loyalty, and confidence.

Choosing the Right PPE: Key Considerations

It’s not enough to hand out generic equipment and hope for the best. The right PPE will depend on the specific tasks your team performs, and the risks involved. Ill-fitting or unsuitable gear isn’t just uncomfortable — it can actually increase the likelihood of injury.

When deciding on PPE, ask yourself:

• Is this appropriate for the risk involved?
• Will it fit the wearer properly?
• Does it work alongside other PPE or uniforms?
• Does it meet UK safety standards (look for CE or UKCA marking)?
• Is it comfortable enough to be worn for a full shift?

Talking to a trusted supplier can make a big difference. A good partner will help assess your needs and make recommendations based on the environments, roles, and routines unique to your business.

Good PPE Protects More Than Just People

Committing to high-quality PPE is about more than avoiding fines or meeting inspection requirements. It shows that you’re invested in your team’s wellbeing, which in turn can improve morale, reduce turnover, and support a stronger workplace culture.

Businesses that proactively invest in health and safety measures can reduce injury-related costs by up to 40%. That’s not just good sense — it’s good business.

We offer expert support, tailored product recommendations, and access to trusted brands — so you can feel confident that your team is covered. Whether you’re starting from scratch or reviewing your current kit, our team is ready to help you make the right call.

Contact your account manager to find out how our PPE experts can help you.